BWL helps welsh fire and security contractor win contract with South Wales Police

During July 2019, BWL was approached by one of its existing clients to provide bid writing services for a tender with South Wales Police.

The scope of the contract included the provision of annual servicing, maintenance and emergency callout/repair of the force’s intruder alarm equipment at each site. The agreement will last for four years with the option of an extension for a further two years.

South Wales Police is the largest police force in Wales and although geographically small, it has over 100 premises across around 812 square miles and equating to 10 per cent of the geographical area of Wales.

BWL provided a Bid Consultant who has significant experience bid writing in the fire and security industry. The Consultant arranged a formal bid kick-off meeting, followed by technical meetings to extract the required operational information required for each response.

The technical questions required information ranging from experience, contract management and KPIs, through to mobilisation, training and responding to emergency call-outs.

In addition, BWL also developed a fully logical-linked MSProject programme accompanied by a resource histogram to demonstrate the number of resources allocated to each activity within the contract.

A key requirement of this bid was also the development of high scoring case studies. Each case study was written to draw out the key information required by the scoring criteria.

Added Value

The tender responses took less than a week to write due to existing content shared between BWL and the client. The reduction in the amount of narrative written reduced the cost of tendering and increased the client's margin for the contract.

To find out more about BWL's Professional Bid Services, and how our Bid Writers can help you win new contracts, submit your details and let us advise you further.